Set up Wireless printer Mac

Connect your Apple Computer to Wireless Printer (via IP or DNS)

To connect your Apple Computer to an IP Address-Capable Wireless Printer:

  1. From the Apple menu, choose System Preferences.
  2. From the View menu choose Printers & Scanners.
  3. If the padlock icon in the lower left corner of the System Preferences window is locked, click it and enter an administrator name and password to unlock it.
  4. Click the Add printer (+) icon at the bottom of the Printers pane to open the Add Printer window.
  5. If the printer appears when the Default icon is selected, select it and skip to step 8.
  6. If the printer does not appear with the Default icon selected, click the IP button on the toolbar.
  7. IP printers have three printing protocols to choose from. Select the appropriate option for your printer. You can often just leave this as is.
  8. Next, click the Address field and enter the IP address of your printer, or if you are setting up your own wireless printer, we recommend using the DNS name instead. After you follow our instructions for connecting your printer to the network, it will receive a unique DNS address. This address will be its hostname followed by .devices.brown.edu, like HP000000.devices.brown.edu. The hostname should be displayed after you connect to wireless, or you can find it by printing a test page. We recommend using hostname instead of IP address because the IP address of your printer may change if it is "asleep" for a long time.

Note: When your Mac communicates with your IP-capable printer the message "Valid and complete address" appears below the Address field. If the message "Invalid or incomplete address" appears, make sure the IP address is properly entered and that it is the IP address configured on the printer. Next, your Mac establishes an IP connection to your printer and displays "Gathering printer information…". It then selects the associated printer driver in the Print Using menu.

If your Mac is able to communicate with the printer, but it is not able to automatically determine the print driver needed, choose the option "Select Printer Software…" from the Print Using pop-up menu in the Add Printer window. Enter your printer model in the search field to quickly find the appropriate driver. If the model of printer is not listed, but your printer is a PostScript printer or PCL Laser printer, try the "Generic PostScript" or "PCL Laser printer" driver options. Generic printer drivers may not let you access all the features of your printer.

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